As people are getting busier and technology is advancing, you have probably found yourself looking for a practical and interesting way to share important information with your colleagues and business partners. Here are some of our top tips on how you can easily convert your Keynote or PowerPoint presentation slides to compelling emails and keep your whole team up to date...
Select the most important slides
Before you get started with your email, identify the most important parts of your presentation which you want to relay to your colleagues. By only including the key points, you'll keep your readers engaged and share information more efficiently. Remember you don't need to use every slide! Once you've identified these key points, you can start to build an email layout...
Export slides with graphics
To save time and hard work, you can export your content-heavy slides as images to share with your team. This is a quick alternative to manually inserting or rebuilding charts, infographics, graphs, and other graphics.
This is easy to do in both programs. For example, in Keynote, go to "File" > "Export to" and select "Images". You can then select the slides you wish to export and then save them to your computer.
Export content heavy slides as images to use in your email.
Crop slides to keep it short
To reduce the length of the email, you can also crop slides to only show the important information. Things like the header with your logo and slide title, or the footer with contact information aren't required to convey the key points of the presentation.
Crop slides to cut out any irrelevant or unnecessary information.
Creating your email layout
Nobody likes to read a long list of information, which is why you should try and keep your layouts interesting! Here are a few quick tips you could use to make your email quick and easy to read:
Insert clear headings to explain slide content. This will distinguish the sub-headings from the main body text and allow busy readers to quickly skim the email and still understand the key points.
Keep the length under control. It's a good idea to keep your email as short as possible so readers aren't endlessly scrolling to get to the end. Do this by arranging text and images side by side or inserting multiple text columns:
Column layouts help arrange text in a more interesting way while also reducing email length.
Use tables to clearly present information. A table layout is a simple yet effective way of presenting information such as project status updates and pricing plans without taking up too much space in your email. You can use a table to summarise more detailed slides.
Tip: Mail Designer 365, you can use table layout blocks to present information to readers. Check out this tutorial for building professional project status tables.
Use tables to visually convey how a project is going.
Stay on brand
Once you've converted your presentation to email, you only need to make a few minor changes to make sure the email is still professional and on brand.
If you haven't already, make sure your company logo is clearly incorporated into the email design. If you're sending to external colleagues, partners, or shareholders, this will make it clear who the email is from.
Try to match the colors used in your presentation throughout your email. Not only will this compliment any slides you have included, it also gives your email a clear color scheme so it is on brand and aesthetically appealing...
Keep emails professional and on brand by incorporating your logo and color scheme.
We hope you have found these tips for converting presentations into email useful. It really is that easy to take your existing presentation content and transform it into a well-presented, easy to read email. If you like what you've read here today, why not try out these tips in Mail Designer 365? Download the app for free and see what you can create!
Until next time,
Your Mail Designer 365 Team
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